[SEASONAL 2027] Invoice Controller

 
 

We are looking for a passionate and enthusiastic invoice controller for season 2027 who can assist Pole Positions Logistics with service for the expedition cruise vessels, yachts, research and cargo vessels that are sailing in Svalbard waters.

 Pole Position Logistics was founded in 2005 and is located in Longyearbyen. Over 20 years we have been assisting our partners clients with logistical challenges in the Arctic.  

The company has grown into a logistics service provider across the broad spectrum of shipping, freight forwarding and local distributions.

Pole Position coordinates the largest part of all ship calls in the ports of Longyearbyen, Ny-Ålesund and Jan Mayen.

 We are working in a close-knit team where we believe that a smiling face and helping each other out are key to success. 

The Accounting team consists of four other invoice controllers in a team that consists of over 43 motivated colleagues in the season. As invoice controller you will focus primarily on incoming and outgoing invoices for the shipping department, working closely with eight port agents. You will also be prepared to assist the freight forwarding and distribution departments when necessary.

 During the busy Arctic season, port agents provide services to all types of vessels to ensure optimal turnaround times. These services include arranging crew accommodation and transfers, provisions, luggage handling, shooting range access, shore excursions, pilot and berth bookings, and the handling of parcels, freight, cargo, waste, fuel, stevedores, and more. All services must be invoiced and reconciled against incoming invoices. Our clients have diverse account and invoice requirements, and as an invoice controller, you know exactly how to handle these effectively. In addition, you will assist with requests regarding PDA, SOA, and prepayment schedules.

 As an invoice controller, you work closely with the port agents to maintain timely and accurate invoicing throughout the summer.  You are responsible for checking and approving supplier invoices and sending invoices to our customers, as well as following up on any issues or queries. You will be a primary point of contact for questions related to invoices and will work with your colleagues to actively monitor customer and supplier accounts and respond quickly to any issues. 

 

Characteristics

  • Fluent in the (Business) English language, both written and verbal.

  • It is preferred if you can speak the Norwegian language or another Scandinavian language, and/or a second language (German or French).

  • Ability to work effectively in an international, multicultural environment

  • You have a bachelor's degree or extensive professional experience in the economic or financial sector

  • Previous experience as an invoice controller, knowledge of the cruise industry is a plus

  • Category B license is required

  • Sufficient abilities to learn various computer systems, knowledge of MXP is a plus

  • Experience with invoice processing using VISMA Business NXT and Advanced Workflow or similar software is preferred 

  • You are ready to work in a fast-paced environment where a lot of flexibility is required

  • Service mindset is part of your Yes-we-Fix DNA and you strive to provide the best possible service to our clients

  • Solid understanding of accounts receivable and invoice-to-pay processes

  • You have excellent communication skills to interact with suppliers and clients

  • Service-minded and driven to provide the best possible service to our customers  

  • Focused with exceptional attention to detail 

  • Able to quickly learn about many different clients and meet their individual needs 

  • Proactive and quick to reach out to customers and suppliers to solve issues  

If the above excites you and you meet the description, please send your motivation letter plus CV to Ledigestillinger - Store Norske. Applications will be closed Thursday, January 7, 2027. After this date, you will get a reaction and a possible invitation for an interview.  The application process consists of two stages: first, an interview is conducted. If the impression is positive on both sides, a case study is then presented for completion, followed by a discussion of the case in a follow-up interview. 

Please note that references may be requested and that a valid driver's license must always be presented.

The role is from May 1st to the end of August and is a seasonal position. You are located in our office in Longyearbyen – Svalbard. We assist with finding accommodation and offer a market-competitive salary.

Please note that the start and end date can be flexible after consultation. In the period from May - August holidays will not be possible.